How to Read your PO

PO Information:

Please see the below information to understand the fields on the header of your PO. These fields are determined by the buying team in accordance with vendor capabilities and logistics. You will use the selections for each field to determine how to fulfill, ship, and bill for your PO – The URBN US Vendor Website provides guidelines to comply as outlined on the PO.

Bulk # (or PO#):

• PO # with 3 leading zeros (i.e., 0001234567)
  • US Retail, Direct, Omni, and Rental (Nuuly) POs
  • Free People UK POs (shipping to PFC)
    • Vendors should refer to all instructions on the URBN EU Vendor Website to fulfill Free People UK POs.
• PO # with leading "EU" and 4 zeros (i.e., EU0000123456)
  • UK Omni POs
  • Urban Outfitters US Wholesale POs (shipping to the US)
    • Vendors should refer to all instructions on the URBN US Vendor Website to fulfill Urban Outfitters US Wholesale POs.

Channel:

"Channel" refers to the Sell-channel.

• Retail: PO to fulfill store inventory
• Direct: PO to fulfill customer web orders
• Omni: PO to fulfill both store inventory and customer web orders. Product is interchangeable between Retail/Direct channels.
• Rental: PO to fulfill Nuuly orders
• Wholesale: PO to fulfill wholesale orders

Ship Date:

• Domestic Shipments (Incoterm N/A or DDP): first day PO can arrive at URBN’s DC specified as the "Deliver To" on the PO
• Import Shipments (Incoterm FOB): date of PO Handover to Forwarder

Cancel Date:

last day the PO can arrive at URBN's DC specified as the "Deliver To" on the PO

Ship Mode:

Refers to the mode of transit.

Import/Domestic:

• Import: International shipment where URBN is acting as Importer of Record (IOR)/landing merchandise
• Domestic: Domestic shipment OR international shipment where vendor is acting as Importer of Record (IOR)/landing merchandise

Place of Handover:

Refers to the place of PO handover (ownership) from vendor to URBN. Vendors are responsible for shipping and all related costs up to this designated point.

Deliver To:

Also commonly referred to as the "Ship To".
Refers to the POs final destination.
The full "Ship To" address for each DC/FC can be found on the PDF copy of each PO.

US Distribution Centers (DCs) and Fulfillment Centers (FCs)

• GAP: Gap, PA Retail DC
• GFC: Gap, PA Direct FC
• REN: Reno, NV Retail DC
• RNO: Reno, NV Direct FC
• BRO: Bristol, PA Rental DC (Nuuly)
• IFC: Indiana, PA Furniture/Non-conveyable FC
• KC2: Kansas City, MO Omni FC
• KC1: Kansas City, KS Omni FC

EU FC

• PFC: Peterborough Omni Fulfillment Center

IP Class:

URBN product classification.

Pay Terms:

Refers to when payment will be issued.

Pay Type:

Refers to the method of payment.

PO Ttl Units:

Field on the PO Detail tab which displays the total # of units ordered by SKU.

Open Balance:

Field on the PO Detail tab which displays the number of units per SKU that have not been packed and submitted on a packing list or that exist on a PL that has been cancelled.
SKUs with an Open Balance may be added to a new Packing List.
*If a PL is cancelled, the Open Balance will reset allowing a new PL to be built for the units that existed on the cancelled PL.

Packed Qty:

Field on the PO Detail tab which displays the number of units per SKU that exist on an active (not cancelled) and submitted packing list.
*If a PL is cancelled, the Packed Qty will reduce by the number of units that existed on the cancelled PL, moving them back to the Open Balance.