URBN EDI Program

URBN provides an option for vendors to pursue EDI in place of creating Packing Lists, ASNs, Carton Labels and Invoices in Tradestone.

URBN’s only EDI partner is SPS Commerce – vendors who wish to pursue EDI will be required to register, test and certify with SPS.
Note: Tradestone is free to use whereas EDI comes at a cost to the vendor.

*EDI may not be utilized by URBN Import Vendors (where URBN acts as the Importer of Record) as we must have Tradestone documents in order to clear through customs.

EDI Requirements:

Please be advised that URBN’s EDI option is not true EDI.
EDI vendors will still be required to use Tradestone to complete the following processes:

1. Enter the Country of Origin (COO – Country where product is manufactured) for each PO.
2. Accept/Re-Accept each PO using the ‘Vendor Accept PO’ function.
3. Enter Customs Descriptions for each Style using the ‘Enter Customs Description’ query.

Additional EDI Program Details:

• POs must be accepted PRIOR to the PO ship date in order to transmit successfully. POs accepted on or after the ship date will fail to transmit. To resolve, the vendor is responsible for notifying the buying team and requesting the ship date be extended. Once revised, vendor will accept the PO, prompting transmission.
• URBN does not transmit 860s in the event of PO revision. As applicable, vendors will receive an 850 replacement transmission and be required to take the new PO transmission in and identify revisions.
• EDI vendors must include their EDI UCC-128 Carton Labels (approved by SPS Commerce during certification) on each carton. The UCC-128 Carton label must correspond with the ASN. Please also include a physical copy of the Packing List on the first carton of the PO.
• URBN does not utilize UPCs and will not transmit UPCs via EDI. EDI vendors are required to cross-reference the URBN short SKU with the vendor SKU/UPC for fulfillment.
• EDI vendors may not use a hybrid of Tradestone and EDI for Packing Lists (ASNs) and Invoices. All Packing Lists and Invoices must be transmitted via EDI as an EDI vendor.

EDI will take the place of the vendor creating a Packing List, printing Tradestone UCC-128 Carton Labels, sending the ASN, and generating the invoice in Tradestone.

The Packing List and ASN will be received in the form of an 856 transmission and the invoice will be received in the form of an 810 transmission. The vendor’s EDI Carton Labels will be tested with SPS Commerce to ensure they meet URBN’s requirements.

Please see the URBN + SPS EDI Program Overview for additional information regarding this program.

Vendors interested in pursuing EDI should contact US Vendor Relations – Blair Hebert (bhebert@urbn.com).