Completing your Tradestone Profile

The below image depicts an example of a US Vendor Registration. Vendor Activations will display a similar view.

Please complete the TradeStone Vendor Registration or Activation in full where editable. Note, not all fields will be editable and will differ between a Registration vs. Activation.

Please see notes on each section to assist you in completing required fields:

Purchase Order Information

• The company name must be your legal company name, not a brand name.
• The address must be the registered address of your company.
• The PO/Vendor Notification Email and Second Email Address fields must reflect the best contact(s) within your company to receive notifications of new POs, PO revisions, chargebacks and important vendor communication.
  • Note, there are restrictions to both of these fields. You may wish to create an email distro to include more contacts than fit in these fields if needed.
    • PO/Vendor Notification Email: 1 email address may be entered.
    • Second Email Address: more than 1 email address may be entered, however the limit is 35 characters total.
    • Please separate emails with a comma and NO spaces.

Agent Assignment

• An agent must be assigned if you are working with an agent.
• If not, this can be left blank.

Billing Information

• The finance department within your business should complete or advise the information required in this section.
• The Legal Company Billing Name and address should be your legal name/address that invoices are paid to. Please do not enter an employee name unless company payment is personally issued to this individual.
• The email address should be where you would like remittances to be sent.
• If you are working with a Factor, Factor information should not be entered in the Billing section. Factor information should be entered in the Financial Profile.

Ticketing Information

• Please enter the address where your product will be pre-ticketed. For example, a factory or warehouse location where product is fulfilled. This address will be referred to in the event that URBN needs to send tickets/labels directly to Vendor; however, actual shipping details for Tickets/Labels will be managed in the respective Service Bureau Platforms for Fineline, Checkpoint, or Elite.

Logistics Profile

• Who’s responsible for shipping will be either the Vendor or URBN, dependent on who is acting as the Importer of Record and clearing the goods with US customs (where applicable).
• The Default Place of Handover will be the closest URBN approved handover location to your facility. It is the responsibility of URBN Buying and Vendor to determine this location prior to the registration/activation.
• The default airport (Import shipmnents only) will be the closest handover location designated for air shipments IF this location differs from the Default Place of Handover for Ocean shipments. It is the responsibility of URBN Buying and Vendor to determine this location prior to registration/activation if needed.
• The Default Incoterm is the incoterm that has been agreed upon between URBN and Vendor. It is the responsibility of URBN Buying, Vendor, and URBN Transportation (in certain cases) to determine the appropriate Incoterm. Vendor shipping within the United States will reflect an N/A incoterm.

Other - Country Exclusions

• Any countries not permitted for export should be listed here. It is required that you provide countries banned if 'Other-Country Exclusions' is selected.

Financial Profile

• Currency: URBN US only pays in USD.
• URBN’s default pay terms are Net 60.
• Vendor bank name must be provided. This should not be your personal bank account name.
• US Tax Number: Enter the Company US Tax Number. If you do not have a US Tax Number, enter N/A.

Buyer/Vendor Notes for Review

• Buyers & Vendors can share comments specific to the Registration in this box. Any critical information should be shared with your URBN Partner(s) directly.

Once you have entered all required information, saved and SUBMITTED, the REG/Activation record will go through a series of internal URBN approvals. Email correspondence will be sent once complete.