Overages/Shortages - Out of Tolerance Packing Lists

The acceptable unit variance rate for PO’s that are more than 1000 units is +/- 5%. The tolerance check is applied to the total order and by size/color. For a PO with 1000+ total units, each unique SKU shipped must be within 5% of the quantity of the SKU included on the PO.

The acceptable unit variance rate for PO’s that are under 1000 units is +/- 10%. The tolerance check is applied to the total order and by size/color. For a PO with less than 1000 total units, each unique SKU shipped against the PO must be within 10% of the quantity of the SKU included on the PO.

Note: The vendor is required to notify the Buyer in advance of shipping an order that varies from the quantity ordered. Shipping variances will only be accepted with a Buyer’s approval.

Any additional freight costs incurred due to a refusal will be the responsibility of the vendor.

Packing Lists built where all SKUs are within +/- 5 or 10% of the quantity raised on the PO will show an APPROVED status and the vendor may proceed with the Tradestone process and ship.

OVERAGES:
Packing Lists built where one or more SKUs totals an OVERAGE greater than 5 or 10% of the quantity on the PO will remain in DRAFT status and require that the vendor decrease the units on the PL and ship accordingly or contact buying to increase the quantities on the PO to match what is being shipped.

• Contacting buying signifies that the buying team will need to increase the quantities on the PO to match the overage(s). Once buying has updated the PO quantities, it is the vendor’s responsibility to reaccept the PO, then resubmit the Packing List for Approval.
• Vendors are not permitted to ship with a DRAFT Packing List. All overages must be resolved and the Tradestone process completed prior to shipping.

NOTE: For overages we reserve the right to return merchandise to vendor with a chargeback for processing & handling or accept overage at a discounted price of 50% off of LDP.

SHORTAGES:
Packing Lists built where one or more SKUs totals a SHORTAGE below 5 or 10% of the quantity on the PO will show an OUT OF TOLERANCE status and request that the vendor increase the units on the PL and ship accordingly or contact buying to decrease the quantities on the PO to match what is being shipped.

• Contacting buying signifies that the buying team will need to decrease the quantities on the PO to match what is being shipped. Once buying has updated the PO quantities, it is the vendor’s responsibility to reaccept the PO, then resubmit the Packing List for Approval.
• Vendors are not permitted to ship with an OUT OF TOLERANCE Packing List. All shortages must be resolved and the Tradestone process completed prior to shipping.