How to Read your PO

Please see the below information to understand the fields on the header of your PO. These fields are determined by the buying team in accordance with vendor capabilities and logistics.

You will use the selections for each field to determine how to fulfill, ship, and bill for your PO – The URBN Vendor Website provides guidelines to comply as outlined on the PO.

Bulk # (PO#):

Prefix Guide-

• EU + 4 leading zeros (e.g. EU0000123456):
  • EU Retail, EU Direct
• 3 leading zeros (e.g. 0001234567):
  • US Retail, US Direct, EU Free People Retail, EU Free People Direct, US & EU Free People Wholesale
• 30000 prefix (e.g. 300001234):
  • US & EU Anthropologie Wholesale
• 400000 prefix (e.g. 400000123):
  • US & EU Urban Outfitters Wholesale

Channel:
OMNI: PO to fulfil both store inventory and customer web orders
Retail: PO to fulfil store inventory
Direct: PO to fulfill customer web orders
Wholesale: PO to fulfil wholesale orders
Rental: PO to fulfil Nuuly orders (US only)

Ship Date:
Domestic Shipments (Incoterm N/A or DDP): first day PO can arrive at URBN’s DC
Import Shipments (Incoterm FOB/EXW): date of PO Handover to Forwarder

Cancel Date:
Last day PO can arrive at URBN’s DC

Ship Mode:
Refers to the mode of transit.

Import/Domestic:
Import: International shipment where URBN is acting as importer of record (IOR)/landing merchandise
Domestic: Domestic shipment OR international shipment where vendor is acting as importer of record (IOR)/landing merchandise

Place of Handover:
Refers to the place of PO handover (ownership) from vendor to URBN. Vendors are responsible for shipping and all related costs up to this designated point.

Ship To:
Refers to the POs final destination. The full ‘ship to’ address for each DC can be found on the PDF copy of each PO

EU DC –
PFC: Peterborough Fulfillment Center

US DCs –
GAP: Gap, PA Retail DC
GFC: Gap, PA Direct DC
REN: Reno, NV Retail DC
RNO: Reno, NV Direct DC
BRO: Bristol, PA Rental DC (Nuuly)
IFC: Indiana, PA Furniture/Non-Conveyable DC
KC2: Kansas City, MO FC

IP Class:
URBN product classification.

Pay Terms:
Refers to when payment will be issued.

Pay Type:
Refers to the method of payment.

PO Ttl Units:
Field on the Packing List Details screen which displays the total # of units ordered by SKU.

Open Balance:
Field on the Packing List Detail screen which displays the number of units per SKU that have not been packed and submitted on a packing list or that exist on a PL that has been cancelled.
SKUs with an Open Balance may be added to a new Packing List. *If a PL is cancelled, the Open Balance will reset allowing a new PL to be built for the units that existed on the cancelled PL.

Packed Qty:
Field on the Packing List Detail screen which displays the number of units per SKU that exist on an active (not cancelled) and submitted packing list.
*If a PL is cancelled, the Packed Qty will reduce by the number of units that existed on the cancelled PL, moving them back to the Open Balance.