Completing your Tradestone Profile

Please complete the EU TradeStone Vendor Registration or Activation in full where editable. Note, not all fields will be editable and will differ between a Registration vs. Activation. Any information that has already been entered, has been provided by your buying contact. Please review and ensure this information is accurate and amend if needed.

Please see supporting notes below on each section to help you complete the profile:

Purchase Order Information

• The company name must be your legal company name, not a brand name.
• The address must be the registered address of your company.
• The PO/Vendor Notification Email and Second Email Address fields must reflect the best contact(s) within your company to receive notifications of new POs, PO revisions, chargebacks and important vendor communication.
  • Note, there are restrictions to both of these fields. You may wish to create an email distro to include more contacts than fit in these fields if needed.
    • PO/Vendor Notification Email: 1 email address may be entered.
    • Second Email Address: more than 1 email address may be entered, however the limit is 35 characters total. Please separate emails with a comma and NO spaces.

Agent Assignment

• An agent must be assigned if you are working with an agent. If not, this can be left blank.

Billing Information

• The finance department within your business should complete this section.
• The Legal Company Billing Name and address should be your legal name/address that invoices are paid to. Please do not enter an employee name unless company payment is personally issued to this individual.
• The email address should be where you would like remittances to be sent.

Ticketing Info

• This needs to be the address of the location in which you pre-ticket (ticket and label) your goods. This address will be referred to in the event that URBN needs to send tickets/labels directly to vendor.

Logistics Profile

• Who’s responsible for shipping will be either the vendor or URBN, dependent on who is acting as the importer of record and clearing the goods through a customs border into the UK. If there is no customs border involved, and the product is shipping within the UK, then Vendor Ships within UK will be displayed.
• The Default Place of Handover will be the closest URBN approved handover location to your facility for ocean shipments. It is the responsibility of URBN Buying and vendor to determine this location prior to the registration/activation.
• The default airport will be the closest handover location we have to your facility for air shipments. Again, it is the responsibility of URBN Buying and vendor to determine this location prior to the registration/activation.
• The default Incoterm is the incoterm that has been agreed upon between URBN and vendor. It is the responsibility of URBN Buying and vendor to determine the appropriate Incoterm. URBN only work on FOB, DDP and Ex-Works terms (EXW only if approved by EU Transportation).

Other - Country Exclusions

• Any countries not permitted for export should be listed here. It is required that you provide countries banned if 'Other-Country Exclusions' is selected.

Financial Profile

• Bank Account in the UK? – please answer yes or no, dependent on whether your bank is located within the UK or not.
• Currency of Payment - The currency you and URBN EU have agreed to work together in must be selected here. The currency will default to USD but URBN EU only pay in GBP, EUR or USD only.
• Payment Type – This will be selected by URBN based on how the rest of the financial profile is completed.
• Pay Terms - URBN’s default pay terms are Net 60.
• Bank Name - Vendor bank name must be provided i.e. HSBC, Barclays etc. This should not be your personal bank account name.
• Bank Account Number/IBAN – Please provide one or the other.
• Routing No/Swift/Sort Code – Please provide one of the three options.
• Bank Country – Please select the country your bank is located in.
• UK Tax Number - Your registered UK VAT number must be provided and please ensure the country code is included if applicable. Please enter N.A if this is not applicable to your business as this field cannot be left blank. All vendors are required to advise EU Vendor Relations if they are VAT applicable as this requires slightly different access in TradeStone. This is vital to ensure you are able to manually add the VAT to invoices yourself in TS, otherwise, the VAT element will be missed from your payment!
• Factor Assignment – If you are under a factoring agreement, you must indicate your factor’s name in the relevant field. Please select from those available. If not available, please contact invoicequeryeu@urbn.com directly with your Letter of Assignment to get the factor set up.

Buyer/Vendor Notes for Review

• Buyers & Vendors can share comments specific to the Registration in this box. Any critical information should be shared with your URBN Partner(s) directly.

Note: Please bear in mind that if any information is wrong on your profile, then you will be contacted by AP and the information on your financial profile will be updated.

Once you have entered all required information, saved and submited, the REG/Activation record will go through a series of internal URBN approvals. Email correspondence will be sent once complete.