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How to Enter COO, MID and Accept/Re-accept PO



All EU Vendors are required to enter a valid COO prior to PO Acceptance.

Please ensure you carefully review your PO before accepting it. The How to Read your PO page may also be useful to review at this stage. Please pay particular attention to the following fields on your PO:

  • the currency that your PO has been raised in and ensure that this matches the default currency on your TradeStone vendor profile that you agreed to work with us in, upon initial set up.
  • the price for each individual unit and also the total PO price.
  • the pay terms.
  • the SKU/style/size/colour of the units ordered.
  • the total units for each SKU/style/size/colour and also the total quantity of units for the whole PO.
  • the Incoterms to ensure all are familiar with responsibility and risk.
  • the handover location as you will be handing over the goods to our nominated freight forwarder at this location.
  • the dates outlined on the PO.

Considerations for Re-Accepting POs in URBN Revision Status:

Please ensure you carefully review your PO before accepting it. Please pay particular attention to the following fields on your PO:

  • The FOB price and Retail price per SKU. If your Retail price has changed and you already ordered RETAIL tickets, tickets will need to be re-ordered to reflect the updated price.
  • The SKU/style/size/color of the units on the order. If there are any SKU changes and you have already created your Tradestone packing list and/or invoice, these documents will need to be cancelled and re-created in Tradestone.

If any of the following PO fields are revised by your Buying/Production Team at URBN, your PO will flip from Approved to URBN Revision Status and will require re-acceptance:

  • Retail Price
  • FOB Price
  • Vendor Style Number
  • Ship Mode
  • Place of Handover (POH)
  • Ship Date
  • Cancel Date
  • Anticipate Date
  • Deliver To
  • PPK SKU
  • SKU Vendor
  • ERP Size
  • IP Color
  • Pack Type (Loose / Prepack)
  • Number of Units or Prepacks
  • Total Units

If PO fields need to be revised, please contact your URBN Buying/Production Team directly to have the PO amended before you accept the PO, generate packing lists or commercial invoices in Tradestone.

If there is anything you are not happy with on your PO, you should reach out to the URBN buying team directly to have the PO amended before you accept the PO, generate packing lists or commercial invoices in TradeStone.

Once the PO is accepted, this becomes a legal agreement and you must then ship in line with the PO.