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International Ocean Shipments

Ocean Forwarders and Contacts

Documentation Requirements

Ocean Shipment Procedures

  • Bookings should be made 14 days (but highly recommend 21 days) prior to cargo delivery to the appropriate URBN Approved Ocean Freight Forwarder (determined by Region).
  • Cargo that does not meet the minimum container utilizations as described in the table below must be delivered into the freight forwarders consolidation center (CFS warehouse). Please contact the Ocean shipper to advise the local CFS warehouse location.

Ocean

  • Suppliers are responsible for moving the cargo to the consolidation center in accordance with freight forwarder’s instructions in order to meet the nominated vessel cut-off time.
  • Vendors booking a shipment with the URBN nominated consolidator APLL must use the online APLL Booking Manager Tool and should make their booking 2-3 weeks in advance of cargo delivery. For instructions on using the APLL Booking Manager Tool to create/manage a booking, please e-mail APLL origin contacts and include Urban APLL Support team (Urban_Support@apllogistics.com). *With the exception of bookings made for shipments departing from Vietnam, as these volumes will be booked and managed through Century. For more info on appropriate origin contacts, please see above link “Ocean Forwarders and Booking Contacts by Origin".
    • Booking APLL equipment (containers) for Factory Load must also be done through their electronic booking application -BOOKING MANAGER.
    • APLL will make the booking with the ocean carrier according to carrier allocation and ocean carrier contracts.
    • Vendor must provide APLL with a complete set of COMMERICAL DOCUMENTS, INCLUDING FINAL PACKING LIST AND MUST BE DELIVERED TO THE APLL OFFICE at least 24 to 36 hours prior to the APLL Cut-off day.
      • Allows for sufficient time to finalize booking with carrier, prepare the bill of lading, submit a 24-hour manifest filing and ISF (10+2) filing, as well as prepare the URBN ASN.
    • Vendors delivering into Container Freight Station (CFS) must provide supporting documentation to the Freight Forwarder at the point of cargo handover. Failure to do this may result in the cargo being rejected.
    • Carton Labeling: To ensure correct consolidation and loading of containers, vendors MUST correctly mark/label each carton with the Tradestone UCC-128 carton label (UCC-128 label placement instructions can be found here), and cartons MUST be separated by PO Line within a PO when loading out the delivery conveyance.
  • Factory Loading Ocean Containers:  Vendors must receive prior approval to load at factory. For further instructions, please read: Factory Load Process & Approval Requirements.

ALERTS

  • APLL will not COMPLETE THE BOOKING without a complete set of documents from any vendor, at any time, without exception. For URBN PO’s, APLL is not to COMPLETE THE CARRIER BOOKING without the originally signed Final Inspection Report (in normal plain paper) AND a complete Tradestone Packing List.
  • ALL Damaged cartons will be rejected by the Freight Forwarder. The freight forwarder will issue a Forwarder Cargo Receipt (FCR) for the number of cartons received in good condition and per the planned cargo ready date providing the freight is loaded correctly as per the loading standards and PO integrity is maintained.

Vendor Liability

  • Vendor is responsible for understanding the equipment required and the quantity of containers needed based upon each individual shipment.
  • Booking will equate to a Bill of Lading (BOL) issuance. There may be multiple containers against a single booking but only one BOL will be issued.
    • This is due in part to the booking is a one to one relationship to the bill of lading issued which feeds the 24 hour manifest filings, the ISF (10+2) filings and dictates the foundation of the ASN and CBP entry generation.
  • Factory IS RESPONSIBLE for block and brace of cargo within the container. Cargo should not be able to shift during transit.
  • VENDORS MUST DELIVER CARGO AND DOCUMENTS IN ACCORDANCE WITH THEIR BOOKING DECLARATION AS WELL AS BY CUSTOMER’S REQUIRED LOAD SPECIFICATIONS.
  • ANY HAZARDOUS CARGO IS SUBJECT TO LOCAL AND INTERNATIONAL RESTRICTIONS AS WELL AS APPROVAL FOR CARRIAGE BY THE UNDERLYING CARRIER.
  • Suppliers are responsible for collecting containers from the container depot, loading and sealing the container at the factory and returning the container to port, customs cleared in time to meet the vessel cut-off time.
  • When shipping Direct and Retail orders in a single factory load, the DIRECT orders must be tail loaded with the labels facing out.

*If your PO is shipping to a URBN Facility in the UK, please follow the appropriate routing guide on the EU Vendor Website.